When you're not sure about a person's gender, omit an honorific and use their full name in your salutation. Smith," or "Dear Professor Green." For the most formal correspondence, you can use a colon instead of a comma after the salutation. If you're writing a formal email to a respectable person, use "Dear" followed by an honorific or a title and a person's last name. In subsequent emails, you can use "Hello" instead.
"Dear" is appropriate for an initial email, but it may sound stuffy and repetitive if you add it to every message in a long email chain.
This greeting is a more formal way to start a professional email. This salutation stands somewhere in between the cheerful "Hi" and official "Dear." Dear , You can use "Hello" instead of "Hi" to make your email greeting a little more formal. Tip: Email templates in our email client Spark can automatically fill out a recipient's name in your email. This simple and friendly greeting, is the best and safest choice, except for the most formal occasions. If your research wasn't successful, a generic email greeting can back you up. Their company’s website or LinkedIn page can help you with this task. When you're emailing someone you don't know, always do your best to find out their name. A personalized salutation is your best choice. What is my relationship with a recipient? How well do you know this person? What is the level of formality between you?īelow, you'll find the best email greetings, both personal and generic ones.For more people, you can use generic greetings like "Hi everyone" or "Hi team." Am I writing to one person or to a group? If there are 1-3 recipients, you can greet everybody by their name.What is polite and respectful for your university professor, can make you sound stiff and old fashioned for your fellow coworkers.Īnswer these questions to select a proper email greeting: What is appropriate for your friends, can cost you a job interview at a big company.
Spark lets you save time on email and gives you superpowers like snoozes and follow up reminders DownloadĮmail greetings are all about the context of your message.